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Our Privacy Commitment to You

The Certified General Accountants Association respects and upholds and individual’s rights to privacy and to protection of his or her personal information. Should you choose to provide information to us, we use stringent security safeguards to ensure that your information is protected.

The CGA Privacy Policy incorporates the provisions of the Personal Information and Electronic Documents Act (Statutes of Canada 2000, Chapter 5) and the ten key principles of the Canadian Standards Association Model Code for the Protection of Personal Information (CAN/CSA – Q830-96).

This policy applies to members, students, and persons who provide personal information to CGA directly and through the web site.

Accountability

CGA is accountable for the personal information under its control. CGA has appointed a Privacy Officer who is responsible for the Association’s compliance with the policy.

Purposes for Collection, Use, and Disclosure
CGA collects and uses personal information about members solely for the following purposes:

1. to enable communication; 
2. to provide products and services requested; 
3. to provide income tax receipts; 
4. to provide payment for the products and services requested; 
5. to support analysis, research, and management of educational, membership, marketing and public relations programs; 
6. to identify and meet professional development needs; 
7. to enable access to the members and students-only web sites 
8. to meet statutory and regulatory requirements; and 
9. to conduct disciplinary investigations where required.

CGA collects and uses personal information about students solely for the following purposes:

1. for admission and registration; 
2. to provide income tax receipts; 
3. to provide scholarships and awards; 
4. to administer examinations; 
5. to enable access to the members and students-only web sites; 
6. to conduct convocation; 
7. to enable communications; 
8. to meet statutory requirements; 
9. to conduct disciplinary investigations where required; 
10. for research and planning purposes; and 
11. to support management of the student program.

People who are neither members nor students also provide personal information. CGA collects and uses this personal information solely for the following purposes:

1. to provide the products and services requested; 
2. to process payment for the products and services requested; and 
3. to respond to communications from the person submitting the information.

The only circumstances under which personal information may be disclosed to third parties is for the fulfillment of any purposes identified above, or as required by law. Where personal information is disclosed to third parties for the fulfillment of any purposes identified above, CGA will make all reasonable efforts to ensure that the third party has appropriate security procedures in place for the protection of the personal information being transferred.

Consent

Unless we hear otherwise from you, your use of CGA products and services, and/or your enrollment as a student or member of CGA, constitutes consent for CGA to collect, use, and disclose personal information for the purposes stated in this Policy.

You may refuse or withdraw consent at any time, subject to legal and contractual restrictions and reasonable notice. The choice to provide us with your personal information is always yours. Please note, however, that if you are a member or a student of CGA, your decisions to withhold particular information may impact your ability to meet the membership requirements and/or student program enrolment requirements of CGA.

You may refuse or withdraw your consent by contacting us at 1.306.955.4622. Our staff will explain your options and any consequences of refusing or withdrawing consent, and will record your choices.

Limiting Collection

We collect personal information only for the purposes identified above.

Limiting Use, Disclosure, and Retention

We do not use or disclose personal information for any purposes other than those for which it was collected, except with your consent or as required by law.

We do not sell, lease, or trade information about you to other parties.

Personal information is retained only as long as is necessary for the fulfillment of the purposes for which it was collected, or as required by law.

Accuracy

CGA will make all reasonable efforts to ensure that personal information is as accurate, complete, and current as required for the purposes for which it was collected. If you find any inaccuracies in our information, please inform us and we will make the appropriate correction promptly. In some cases, CGA relies on you to ensure that certain information about you, such as your mailing address and telephone number, is current, complete, and accurate.

Safeguards

CGA uses appropriate security safeguards to protect your personal information from risks such as loss, misuse, unauthorized access, disclosure, or alteration. Safeguards include physical, administrative, and electronic security measures.

All employees of CGA are required to abide by the privacy standards we have established. They are also required to work within the principles of ethical behavior as set out in staff guidelines and must follow applicable laws and regulations. In the course of daily operation, access to personal information is restricted to those employees whose job responsibilities require them to access it.

Access

You have the right to access your personal information under the control of CGA Saskatchewan. Upon request in writing to the Privacy Officer at the address listed below, you will be informed of the existence, use, and disclosure of your personal information and you will be given access tot hat information. In certain exceptional situations, CGA may not be able to provide access to personal information that it holds about you. For example, CGA may not provide access to personal information if doing so would reveal personal information about a third party. If access cannot be provided, CGA will notify you, in writing, of the reasons for the refusal.

Revisions to this Privacy Policy

The development of CGA's policies and procedures for the protection of personal information is an ongoing process. Due to changes in technology and legal requirements, we may revise this policy from time to time. Please ensure that you refer to the current version of the CGA Privacy Policy. The current version will be posted on our web site.

Addressing Your Questions or Concerns

Certified General Accountants Association of Saskatchewan

209-3502 Taylor Street East

Saskatoon, SK

S7H 5H9

ATTN: Privacy Officer